EP 1110-3-8
9 Apr 04
(3) Document Title - a thorough identification of the actual document with substantive
information. Include sufficient information to ensure that the document cannot be confused with
another (e.g., the title "report" would be insufficient).
(4) Author - name and affiliation.
(5) Recipient - name and affiliation.
(6) Document location.
(7) Document type.
(8) Number of pages.
(9) ARIMS number - Include ARIMS number as appropriate on all correspondence and
maintain IAW disposition instructions.
d. The table of contents will be maintained in its entirety (covering all volumes of the
Administrative Record file) in the index binder. A table of contents will also be maintained
(covering only the contents of the volume in question) for each volume of the Administrative
Record file. It will be arranged in an organized file structure of 11 major divisions (see appendix
J). Within each major division is a series of minor divisions. The records for each FUDS HTRW
or MMR project in the Army will be arranged according to this hierarchy of major and minor
divisions. Numbers within each minor division will be mnemonic (depending on length and
content of subdivision), that is, the same document type will bear the same minor division
number throughout. For example: major division 2.0 is Removal Response, minor division 2.01
is Correspondence, minor division 2.02 is Sampling and Analysis Data and Plans, minor division
2.03 is Scopes of Work/Contractual Documents; major division 3.0 is Remedial Investigation,
minor division 3.01 is Correspondence, minor division 3.02 is Sampling and Analysis Data and
Plans, minor division 3.03 is Scopes of Work/Contractual Documents.
e. Correspondence, as a document type, will always appear as the "0l" minor division.
Some divisions will have fewer minor divisions or will have content that does not "fit" the same
headings, thus disrupting the mnemonic quality. Where possible, though, the same structure will
apply. Appendix J shows the 11 major divisions that make up this file structure. These 11 major
divisions correspond to the 11 volumes that constitute the typical Administrative Record. The
number of binders per volume will vary depending on the size and number of the documents
contained therein.
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