EP 1110-3-8
9 Apr 04
a. ARIMS classification standards relating to the Environmental Restoration Program
have been developed to preserve all records necessary to protect the legal and financial interests
of the Army. This action will facilitate the documentation of USACE efforts needed for future
discussion with regulators, to respond appropriately to legal actions and cost recovery or
contribution claims, and to initiate cost recovery or contribution claims against other parties.
b. All files for FUDS HTRW and MMR projects will have ARIMS numbers assigned to
their documents IAW AR 25-400-2. Documents for the Administrative Record, insofar as this
procedure is concerned, will have ARIMS numbers but will be arranged IAW the recommended
file structure as outlined in appendix J. Documents can be found by ARIMS numbers in the
index. This EP is in no way intended to supersede, circumvent, or in any other way misuse the
established recordkeeping regulations. See the proposed ER 200-3-1, chapter 10, for a detailed
discussion of maintenance requirements for HTRW and MMR permanent Project Files.
4-16. Filing and Binding.
a. Since the Administrative Record cannot be created until coordinated decisions are
made concerning the appropriateness of particular documents, all potential Administrative
Record documents will be maintained in the Administrative Record file by the PM. The
Administrative Record file, as described in paragraph 4-5, is the file containing potential
Administrative Record documents as they are created. These documents will be contained in file
folders marked IAW the file structure as outlined in appendix J. The documents that comprise
the Administrative Record total about 30 percent of the entire permanent Project File.
b. Because the Administrative Record is a specialized subset of the entire permanent
Project File and because it is intended for frequent public use, ease of filing and durable binding
are imperative. Generally, documents filed IAW ARIMS are filed in file folders. To prevent loss
and maintain file integrity, documents in the Administrative Record will be filed in binders or
other fastening folders which secure all pages, with a table of contents in the front of each
volume. A separate index volume will enable the searcher to locate specific documents through
a variety of index entry arrangements.
c. The index will be maintained in a 1-inch or smaller binder. The binder will be labeled
on the side and on the front with the FUDS project number, FUDS project location (area within
the FUDS property if applicable), Administrative Record Index, and the date, as well as the
name of the responsible USACE district. The index should include the following information for
each document:
(1) Document Number - a unique sequential number (place this number on the document
as well).
(2) Document Date - date of the document.
4-13
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