EP 1110-3-8
9 Apr 04
(1) Verified sampling data may be left in its original storage location. Data summary
sheets, however, must be located in the Record file. The index must list the data summary
sheets, reference the underlying verified sampling data, and indicate where the sampling data can
be found.
(2) Chain-of-custody forms may be left in the original storage location. The index must
reference the chain-of-custody forms and indicate their location.
(3) When a confidential or FOUO document is included in the Record file, it should be
maintained IAW the appropriate security regulations. The index should identify only the title
and/or any other unclassified portions of the document. In some cases, historical records used in
the research to determine FUDS property conditions may have been classified at one time.
However, because of the length of time from the original classification, classifiers may decide to
change the classification, or an individual may request a declassification when appropriate.
Classified documents placed in the Administrative Record will be maintained IAW AR 380-5
and any local supplements thereto.
(4) Some documents in the Administrative Record file may be protected from public
disclosure on the basis of an applicable privilege. Applicable privileges may include, but are not
limited to, attorney-client communications; attorney work products; trade secrets or confidential
business or financial information; the deliberative process information, which includes pre-
decisional communications expressing opinions, advice, analysis, and recommendations of staff
or contractors to agency decision-making officials; Privacy Act information; procurement source
selection or procurement integrity information; or national security classified information.
(5) Guidance and policy documents need not be physically included in the Record file,
but those guidance or policy documents considered or relied on in selecting the response action
must be listed in the index to the Administrative Record along with their location and
availability.
(6) Publicly available technical literature that was not generated for the FUDS project at
issue, such as engineering textbooks, articles from technical journals, etc., does not have to be
located at or near the FUDS project. The document must be clearly referenced in the index
unless it has been referenced in a document which is already included in the index.
4-12. Postdecision Information. In all cases, documents generated or received after the decision
document has been signed should be kept in the permanent Project Files. In general,
postdecision documents should not be added to the Administrative Record file. Since the
Administrative Record contains the information which was considered or relied on in selecting
the response action, documents generated or received after the decision document has been
signed should not be included in the Record file. (Such documents may, however, be relevant to
later response decisions and become part of a later Administrative Record.) There are some
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