EP 1110-3-8
9 Apr 04
compiled for the response action is referred to as the Administrative Record file or Record file,
rather than the Administrative Record.
c. It is the responsibility of the district where the PM resides to establish and maintain the
Administrative Record for each FUDS HTRW or MMR project. When performing HTRW work
at a FUDS property and MMR materials are found, a separate Administrative Record for the
MMR work is required. When a removal or remedial response action is being executed under the
Installation Restoration Program or the Base Realignment and Closure Program, the active
installation on which the contaminant or explosives safety hazard is found is responsible for
establishing and maintaining the Administrative Record unless a USACE district enters into an
agreement to carry out this responsibility as stated in paragraph 4-6a.
d. The PM is responsible for ensuring that each Administrative Record has an index and a
table of contents for ease of locating the desired documents. Refer to paragraph 4-8 and
appendices L and M for specific procedures.
e. In general, every decision document (i.e., ROD for a remedial response action at an
NPL FUDS property, DD for a remedial response action at a non-NPL FUDS property, or Action
Memorandum for any removal response action) must be supported by an Administrative Record.
FUDS property cleanups may be broken up into several different projects. A project may
include several removal and/or remedial response actions for various areas within the FUDS
property. Every removal and/or remedial response action will be supported by an Administrative
Record.
f. Information relevant to more than one response decision, such as an SI report or a
Determination of Eligibility report to include supporting historical evidence, may be placed in
the Record file for an initial response action and incorporated by reference in the indexes of
subsequent Record files for that FUDS property.
4-7. Compilation.
a. The Administrative Record file will be developed and maintained in both hard copy and,
for ease of storage and distribution, electronic format. Contractors will be required to provide
contract deliverables in both paper and electronic format.
b. The Administrative Record file should be compiled when the FUDS project is initiated
as relevant documents on the response action are generated or received. Generally (see appendix
I, note 7, for exceptions), only final versions of documents which form the basis for the selection
of a response action which are clearly relevant and nonprivileged will become part of the
Administrative Record, as specified in paragraph 4-2. These documents will be entered into the
index and made available to the public as soon as possible. For example, the RI/FS work plan,
summaries of data, the RI/FS released for public comment, the Proposed Plan, any public
comments received on the RI/FS and the Proposed Plan, the EE/CA and EE/CA-related
4-6
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