EP 1110-3-8
9 Apr 04
5. RAB Meetings. RAB members will comply with the following meeting procedures:
a. Each community member will have one vote on the RAB's operating procedures in RAB
meetings. Minutes of each RAB meeting will be recorded for inclusion in the Administrative
Record.
b. Each RAB member will act individually in discussions, in providing comments on
documents, and in providing advice to USACE. The RAB is not an advisory committee, as that
term is used in the Federal Advisory Committee Act. All advice will be offered by RAB
members as individuals and is not to be construed as "consensus" advice.
c. Regular, ontime attendance is a requirement for continued RAB membership. The RAB
will meet once a month or any other period specified in the RAB operating procedures.
Members are expected to attend every meeting. After a member has missed two meetings
without appropriate explanation, the USACE and Community Co-Chairs will send a 14-day
written notice to the member requesting written explanation, within 14 days, of these absences
and indicating that after three missed meetings, the RAB will assume that the member is no
longer interested and will terminate his or her membership.
d. Member participation will follow a process similar to that presented in Robert's Rules of
Order. An agenda will be followed at RAB meetings, with full and open discussions
encouraged. A time for public comments or questions from the public on matters not included in
the agenda will be held either at the beginning or near the end of the meeting. An effort should
be made to complete the agenda, including public comments and questions, between (state
specific beginning and ending times). A Co-Chair will ask the members for a motion to adjourn
and approval of such motion in order to end each meeting.
e. The RAB will encourage public participation. Co-Chairs, or other designated
representatives, will respond to questions raised by the public. If sufficient information is not
available to provide an accurate response at the meeting, the issue will be recorded in the
meeting transcript. A written response to all issues raised will be provided. The response
provided will be an agenda item for discussion at the next regularly scheduled meeting. All
public comments will be considered by the RAB and recorded in the meeting transcript.
f. RAB community members must have prior approval of the RAB before speaking for the
RAB during press interviews or other public relations activities.
g. When a RAB member is unable to participate in RAB meetings, the member should
submit a written resignation to a RAB co-chairperson. Resigning members may nominate new
members to replace themselves. Replacement members will also be sought from those
individuals who were notified of their nonselection when they initially completed the community
interest forms. New members must continue to reflect the diversity of the community.
G-3
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