EP 1130-2-550
Change 2
1 Mar 02
employee must go on-line and acknowledge receipt and acceptance of the uniform components
received. The shipping-receiving report must be kept on file for at least one year.
(3) Fiscal Reports. All reports identified below will be made available for on-line access
by the Contractor for the following review levels: Level 1 (Not used by Corps), Level 2
(District Uniform Coordinator and NRM Uniform Committee Division Representative), and
Level 3 (Agency COTR and NRM Uniform Committee Chair). The levels of distribution and a
brief narrative of each report follows:
(a) Monthly Reports
(1) Monthly Activity Report is available on-line by the Contractor for Level 2 and 3. This
report provides a tabular summary of activity for the previous month for standard and non-
standard orders. It also contains the total number of authorized employees, total number of new
orders processed, total number of backorders processed, total dollar amount of allowances spent,
total amount spent, total number of new orders, total number of new orders shipped, total
number of backorders, total number of old backorders, and total number of backorders awaiting
shipment.
(2) Status of Uniform Orders is available on-line by the Contractor for Level 2 and 3. This
report identifies the orders shipped, orders failed, backorders and outstanding orders.
(3) Unobligated Balance and Adjustment Reports is available on-line by the Contractor for
Level 2 and 3. This report identifies the total authorized uniform allowance, amounts
encumbered to date, amounts invoiced to date, and unobligated balance.
(4) Backorder Summary Report is available on-line by the Contractor for Level 3. This
report identifies the component sizes in each backorder, orders that are submitted, orders filled
and backordered, value of the order, reasons for the backorder, and percentage of backorders in
summary form.
(b) Quarterly Reports
(1) Quarterly Program Summary is available on-line by the Contractor for Level 3. This
report provides a narrative and tabular summary of activity in the following areas: total number
of employees authorized for allowances, beginning amount of authorized allowance, authorized
allowance adjustments, total amount of allowance expended, remaining allowance balance,
average authorized allowance, total sales for the fiscal year to date, total number of orders
shipped, analysis of exchanges, average turn around time for non-standard orders, and analysis
of the current inventory.
(2) Exception Report is available on-line by the Contractor for Level 2. The report
identifies accounts with no activity.
8-15
Previous Page
