EP 1130-2-550
Change 2
1 Mar 02
source of uniform supply. Uniforms are supplied under contract through the use of a credit
allowance system (individual accounts) established for permanent and temporary personnel.
Procurement and accounting procedures outlined below will be performed electronically through
the government and uniform contractor's web sites.
a. Procurement Procedures.
(1) Uniform Authorization Allowance.
(a) A Uniform Authorization Allowance form (UAA) will be prepared electronically for
all personnel authorized to receive the uniform allowance. This form establishes the individual's
account and must be completed prior to ordering. This form must be completed for each
individual and approved by the appropriate supervisor or district uniform coordinator. Once
completed and approved, the form will be sent electronically to the uniform contractor who will
establish an account for the employee. Once the account is established with the contractor, the
employee will be notified by mail on how to order uniforms. Detailed guidance on the UAA
process is contained in the government-maintained UAA web site. Only District Uniform
Coordinators and authorized project personnel will have access to this web site.
(b) When there is a change in uniform class, frequency of wear, tenure status, allowance
amount, maternity uniform requirement, or duty station, the UAA needs to be amended. In these
cases, the supervisor or district uniform coordinator must update the UAA to indicate the change.
All comments must be annotated in the remarks area of the form. When an individual transfers,
it is the responsibility of the losing project (former project) to update the form with the new
organization code, thereby changing the employee's UAA and account to the new project.
(c) An amendment to the UAA must also be completed for personnel who are terminated
from employment or have a change in status from uniformed to non-uniformed duty. District
Uniform Coordinators are responsible for notifying their Division Uniform Committee
representatives to have employee UAAs removed from the system.
(d) Temporary personnel are automatically dropped from the uniform allowance program
(eliminated from the Consolidated Uniform Allowance Authorization Report) at the end of each
fiscal year. Temporary personnel must be removed from the uniform program only if they are
terminated before the end of the fiscal year. Do not create a new UAA for a returning temporary
employee. Returning temporary employees must be "added" back into the system since their
account already exists.
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