EP 1130-2-550
Change 3
15 Aug 02
(4) Projects may use collections to purchase money orders or cashier's checks to
remit use fees. The funds expended must be replaced from project O&M, General funds,
at the end of each accounting period (month) to ensure gross collections are remitted to the
U.S. Treasury. If this option is selected, use the following procedures:
(a) Maintain a register for all money orders or cashiers checks purchased during the
month. The register should include the date purchased, money order or cashier's check
fee.
(b) Remit net collections (gross collections minus money order or cashier check
fees) to the USACE Finance Center. Indicate on the CEFMS Receiving Office Voucher
(ROV) the money order or cashier's check number. Record the difference between the
gross and net collection amount on the worksheet.
(c) Create a Purchase Request and Commitment (PR&C), Obligation and Receiving
Report charging O&M, General (96X3123) for the total amount of fees paid as indicated
on the worksheet. The obligation number should be established with the project office's
seven-character organization code followed by a dash, then SRUFMOCC, (i.e.,
K5ROLEO-SRUFMOCC).
(d) Project Offices will create an ROV in CEFMS for the total amount recorded on
the worksheet, citing 96X5007 as the collecting appropriation. Reference the month that
the ROV covers on the description line, (i.e., money orders/cashier checks purchased for
May, 2001 for SRUF cash collections).
(e) The worksheet along with the ROV number will be sent to the USACE Finance
Center monthly. The Finance Center will input the invoice in CEFMS based upon the
work sheet. When the check is disbursed, the Finance Center will collect the check against
the ROV, then certify and deposit funds into the appropriate appropriation.
f. Credit Vouchers. In non-NRRSTM parks, vouchers will be issued in lieu of refunds
whenever possible. No vouchers will be issued for day use fees.
9-10. Security Measures.
a. Funds Security. As a minimum, Operations Managers will consider the following
options to enhance the security of personnel handling funds, as well as safeguarding the
funds themselves:
9-13
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