EP 1130-2-540
15 Nov 96
(d) Archival and working sets of slides and prints shall be produced for each collection.
All photographic materials shall be stored in archivally stable containers or other appropriate
method specified by the collections management center.
(e) When appropriate, the collection shall be accompanied by, and inventories shall
include:
- A catalog of computer tapes, disks, diskettes, and any other automated data processing
materials.
- A list of conserved material remains and associated records with a description of
conservation treatments. The list shall also indicate which objects require future conservation
treatment.
- A photograph catalog. Photographic materials should be organized by film type (e.g.
roll film, sheet film, 35 mm slides, prints, video media) and in chronological sequence.
e. Standards for Collections Management Centers. To ensure that material remains and
associated records are preserved in a manner facilitating their future use by the public and
scientific researchers, the USACE field commander having primary control of a collection shall
ensure that all collections and records are curated at collections management centers which
conform to the standards outlined below:
(1) Accession, label, catalog, store, maintain, inventory and conserve collections on a
long-term basis using professional archival practices and maintain complete and accurate records
of the collection, including but not limited to:
(a) records on acquisitions;
(b) catalog and artifact inventory lists;
(c) descriptive information, including field notes, site forms and reports;
(d) photographs, negatives, slides, video tapes, audio tapes, computer tapes, disks,
diskettes;
(e) locational information, including maps;
(f) information on the condition of the collection,
including any conservation treatments;
(g) approved loans and other uses;
(h) inventory and inspection records, including any
environmental monitoring records;
(i) records on lost, deteriorated, damaged or destroyed property; and
(j) records on any deaccessions and subsequent transfers, repatriations or discards, as
approved by the government.
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