the physical state of the collection

EP 1130-2-540

15 Nov 96

Although the conduct of these investigations may vary between USACE Commands, the

following procedures shall be initiated:

(a) All collections and records which were generated by a Corps undertaking and/or

removed from Corps project lands shall be identified.

(b) The collections management center where each collection is housed shall be identified.

If a collection has been divided, all collection centers, institutions, tribal groups, and/or individuals

that retain any portion of the collection shall be identified. When appropriate, collections shall be

coalesced.

(c) If a collection or portion of a collection is on loan from the collections management

center, the borrowing institution or individuals, the specific loan items, and terms of the loans

shall be identified.

(d) If a collection is determined to be missing in whole or in part, with no account of its

whereabouts, the assessment and subsequent report shall estimate what materials are missing.

(2) A report containing the assessment findings and a description of the condition of each

collection shall be made. Information categories should include, but are not limited to:

(a) The quantity, preservation condition, and cultural affiliation, of all material, including

human skeletal remains;

(b) the condition of all associated records;

(c) the degree to which a collection has been prepared cataloged, treated, accessioned,

and stored;

(d) the physical state of the collection

(e) a list of all reports and articles generated by the analysis of the collection and its

associated records; and

(f) an estimate for each collection specifying the funding and time necessary to attain the

collection standards contained in this guidance.

(3) The questionnaire in Appendix O of this guidance should be used to collect the

information on existing collections.

d. Standards for Processing and Placing Collections Into Collections Management

Centers. The following are standards for the processing, management, and curation of all

collections recovered by the Corps of Engineers. The goal of these standards is to ensure that

collections will be properly processed, documented, and managed. The standards have been

divided into two major categories: material remains and associated records.

(1) When a collection is turned over to a collections management center, an inventory

shall accompany the material remains and associated records. The form and content of the

inventories may vary between the USACE Commands, however, Appendix P provides sample

formats for various types of material remains and records inventories.

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