EP 1130-2-550
Change 3
15 Aug 02
APPENDIX Q
DIRECT TRANSMITTAL OF RECREATION USE FEES
Q-1. To implement this program the following procedures are required:
a. Issue fee books, and/or annual day use passes and/or Golden Age Passports with Receipt
for Accountable Form. (DA Form 410) to contract or volunteer fee collectors. This is an
important means of verification. Fee collectors are accountable for all ENG Form 4457, ENG
Form 4839B permits, and Golden Age Passports issued to them. They must either return unused
forms or remit monies and documentation for used forms.
b. Fee collectors will prepare all documentation presently required by the servicing F&A
office. Fee collectors are responsible for directly mailing this to F&A with fee remittances.
Project personnel are responsible for insuring that contract or volunteer fee collectors complete
all documentation and remittance transmittals correctly and in a timely manner.
c. Fee collectors contracting under this procedure are responsible for all fee monies from
the time they are collected to their receipt by the servicing F&A office. Fee remittances must be
transmitted to the F&A office by money order or certified check. Contract or volunteer fee
collectors making direct transmittals must be bonded for the maximum amount which may be
collected before transmittal to the F&A office. The surety bond for volunteer fee collectors may
be paid for by the government. It is the responsibility of the contract/volunteer fee collector to
provide an adequate fidelity bond to the Operations Manager prior to beginning work. Note that
the required bond is not a security or performance bond.
Q-2. When instituting this program, it is important to have close coordination between
Operations Managers and Finance and Accounting personnel.
Q-3. In order to insure the security of collected fees, strict controls must be in place.
Unannounced spot audits of each contractor/volunteer by project personnel must be performed
and documented on a regular basis. It is essential that project personnel train fee collectors on
the necessity of funds security. A complete reconciliation of all ENG Form 4457s and/or ENG
Form 4839B's and/or Golden Age Passports issued and monies collected and either currently
held or previously transmitted by the contractors/volunteers must be made by Operations
Management personnel as often as necessary to insure full accountability. Fee collector
contracts must specify that final payment will not be made to the contractor until all funds are
reconciled.
Q-4. Fee collectors preparing a transmittal of recreation use fees from a NRRSTM park should
refer to the Bill for Collections section of the current Operating Procedures Manual.
Q-1
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