EP 1110-1-18
24 Apr 00
9-3. EE/CA Planning and Coordination. The EE/CA planning and coordination process includes
the preparation of the EE/CA SOW, IGE, and schedule; completion of a site visit; preparation
and approval of all required planning documentation; and fulfillment of the project management,
regulatory, real estate, and public participation requirements.
a. Preparation of the EE/CA SOW. The site-specific data gathered during the PAE, SI,
and RECON (if implemented) is used to prepare the EE/CA SOW. The OE project team will
manage the preparation of the SOW and ensure that all applicable technical disciplines are
appropriately involved. Since safety is a primary concern during OE response projects, the
EE/CA SOW must be closely coordinated with the project OE Safety Specialist. Additionally,
the OE MCX may be consulted to provide the appropriate statements concerning the background
or authority for the task order's award. An example EE/CA SOW is provided on the OE MCX
website at http:\www.hnd.usace.army.mil\oew.
b. Preparation of the IGE. The IGE for an EE/CA will be prepared in accordance with the
guidance provided in Chapter 3.
c. Site Visit.
(1) General. If the EE/CA A-E performed the RECON task, then a site visit should not be
necessary. However, if a RECON was not included in the A-E's SOW, then the EE/CA A-E will
conduct a site visit.
(2) Site Visit SOW. The site visit may be authorized as either a purchase order or as the
first task of an incrementally funded contract. Sample SOWs for the stand-alone site visit and the
site visit included as a task in a larger task order are found on the OE MCX website at
http:\www.hnd.usace.army.mil\oew.
(3) Purpose. The purpose of the site visit is to provide the A-E with the opportunity to
gather pertinent information for use in preparing the Work Plan and other planning documents.
The information collected from the site visit allows the A-E to gain a better understanding of the
nature and extent of OE contamination and verify the locations of the proposed areas of interest.
This information, which is instrumental in planning the EE/CA, includes:
(a) Site features, such as terrain, access, and amount of brush clearance required.
(b) Location of/coordination with nearest hospital.
(c) Location of/coordination with nearest fire station.
(d) Coordination with local airport/Federal Aviation Administration representatives.
(e) Coordination with local police, sheriff, and/or military police to assess security.
9-6
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