Real Estate Activities.

EP 1110-1-18

24 Apr 00

d. Property Management Plan.

(1) The contractor is required to submit a Property Management Plan as part of the Work

Plan for a specific project. This plan should be carefully reviewed by the OE project team and

primarily by the district or OE Design Center property management specialist.

(2) The property management plan will, as a minimum, include the following:

(a) A description and quantity of materials to be used.

(b) The source and rental/purchase costs of all materials.

(c) Adequate quotes for materials to be acquired.

(d) List of consumable supplies and personal property that are included in the contractor's

overhead rate.

(e) A proposed storage plan.

(f) An ultimate disposal plan.

e. Quality Assurance.

(1) The government's on-site inspector should be completely familiar with the approved

Property Management Plan in the Work Plan and should be notified by the PM of subsequently

approved purchases. The on-site inspector may be the COR, if one is appointed for the project,

or the on-site OE Safety Specialist if there is no COR appointed. The inspector should alert the

PM or CO if items are procured without approval. Items costing less than the amount stated in

the contract for minor purchases need not be reported unless they are questionable as to purpose

and applicability to the project.

(2) The PM, contract specialist, and property management specialist should visit the project

site during execution of the contract/task order to ensure that the contractor has the proper

controls in place to manage and account for the project's property in accordance with the Work

Plan.

(3) For other than fixed-price contracts, project personnel will carefully check the

contractor's invoices to ensure that the procured items were approved as necessary prior to

purchase and that all required documentation is included or maintained on file.

3-12. Real Estate Activities. The district is responsible for real estate activities for OE response

actions at FUDS. The district Chief of Real Estate and/or the HQUSACE Deputy Chief of Staff

for Real Estate should be consulted for additional information and project specific issues. The

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